Privacy Notice – Email Updates

Privacy Notice

How we use personal data about people on our update email list

Overview

This privacy notice describes how Genomics plc (“we”, “us”, “our”) as a data controller collect and use personal data about you if you are on our list of recipients for our occasional update emails, which typically contain news about us and our work, which we believe is of interest to you (“Updates”).

WHAT PERSONAL DATA TO WE USE?

We need to collect, store, and use the following categories of personal data about people to whom we send Updates:

Contact Details - your name and your email address.

We also keep a record of ‘relevance criteria’. This is brief information about your employer or your business, how you came to be on our list, and why we believe you are interested to receive Updates from us.

HOW WE WILL USE PERSONAL DATA

We will only use personal data for the following purposes:

To send you Updates, which we believe is in our legitimate interests, and is in accordance with the ICO’s ‘three-part test’ - see https://ico.org.uk/.

Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.

To fulfil legal or regulatory requirements if necessary.

HOW IS YOUR PERSONAL DATA COLLECTED?

We will have your Contact Details because you have expressed an interest in Genomics plc in the past. This may have been because we have worked together, or because you have otherwise been in contact with one of our employees and given them your business card, or otherwise provided us with your Contact Details.

AUTOMATED DECISION-MAKING

No decisions will be taken about you using automated means.

WHAT ABOUT THIRD PARTIES?

We will not disclose your Contact Details to third parties.

TRANSFERRING INFORMATION OUTSIDE THE EU

We will not transfer your Contact Details outside the EU.

DATA SECURITY

We have appropriate security measures to prevent your Contact Details from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We limit access to your Contact Details only to those involved in the administration of the Updates.

HOW LONG WILL YOU USE MY PERSONAL DATA FOR?

We will only retain your Contact Details for as long as necessary to send you Updates, or for the purposes of satisfying any legal, accounting, or reporting requirements.

CHANGES

It is important that the personal data we hold about you is accurate and current, and we will take reasonable steps to ensure that this is the case. You should also tell us if your Contact Details change.

YOUR RIGHTS

Under certain circumstances, by law you have the right to:

Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.

Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below).

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal data for direct marketing purposes.

Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it.

Request the transfer of your personal data to another party.

Complain You also have the right to make a complaint (at any time) to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee or we may refuse to comply if your request for access is clearly unfounded or excessive.

We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it.

Who do I ask if I have any questions?

Our Data Protection Officer is Liam Curren. His contact details are:

e: dpo@genomicsplc.com or t: +44 01865 981600.

Who do I contact if I have a complaint?

The Information Commissioner’s Office is the official regulator of personal data in the UK. You can find its contact details here: https://ico.org.uk/

We may update this privacy notice from time to time. (Last updated: 21 May 2018)